Terms and Conditions for Geocentric Outdoor Events

Geocentric Outdoors (Geocentric Pty Ltd) is leading the way in outdoor adventure event management and organisation in Australia. Geocentric's focus is conducting highly organised and professional events to challenge entrants. Geocentric Outdoors currently organises the Mountain Designs GeoQuest race and the XPD Expedition Race.

When a team enters a Geocentric event their entry fee includes the following:

  • A high quality adventure racing course;
  • On-site first response teams for emergency first aid;
  • All race maps for your team;
  • Kayaks for the Geo-Half course and the XPD event;
  • Special disciplines;
  • Official race vest during the event;
  • Race pack with goodies and event prizes (dependant on sponsorship);
  • Great live web coverage throughout;
  • Post race breakfast or equivalent;
  • Entry fees are in Australian dollars and include 10% GST; 

 

Entry Fees

Entries must be made through the secure online entry page in the Geocentric Outdoors Registration System. Payments can be made through credit card (Visa, Mastercard) or via direct deposit. You do not need to have all members confirmed to enter. These may be advised at a later date. Entries are not accepted unless there is an approved credit card payment or direct deposits with cleared funds. Failure to make payments on the designated dates may result in cancellation of your entry and no refund of monies paid to that date.

Payments are made through the eWAY payment gateway. eWAY is tier-one PCI DSS compliant—as externally audited by Stratsec (QSA)—ensuring the highest security standards set by Visa and MasterCard.

 

GEOQUEST EVENT - Full Course (EARLY) - $525 per person ($2,100 team) (full fee paid by end Feb). Full Course (STANDARD) - $625 per person ($2,500 team). Geo-Half (EARLY) - $425 per person ($1,700 team) (full fee paid by end Feb). Geo-Half (STANDARD - $525 per person ($2,100 team).

XPD EVENT - The entry fee for XPD ARWC 2016 is $7,990 Australian Dollars per team. Entry fee will be accepted over three payments. Payment 1 - A non-refundable $1,000 deposit is due with your team registration. Payment 2 of $3,000 AUD due 6 months before the event. Payment 3 of $3,990 AUD due 4 months before the event.

Cancellation Policy

GEOQUEST EVENT - Teams may officially cancel their entry at any stage up to the Sunday 3 weeks before the event by emailing the race organisers. A refund of entry fees paid, less 10% administration fee will be made. Cancellations after the closing date and up to Sunday 1 week before the event will attract a 50% cancellation fee. After this date cancellations will not be considered for a refund or transfer to a following year.

XPD EVENT - Teams may officially cancel their entry at any stage prior to the event by writing, calling or emailing the race organisers. The $1,000 deposit upon registration is not refundable at any stage. Team cancellations up to 4 months before the event. The initial deposit is not refundable. Refund of 50% of Payment 2 and 100% of Payment 3. If cancellation of team entry is made after 4 months before the event. The initial deposit and Payment 2 are not refundable. Payment 3 may be transferred to the equivalent payment of the next edition of XPD only. 

GENERAL - Teams are welcome to transfer or sell their entry to another team if available. This will be a transaction between the teams and Geocentric will not take part in the transaction. Geocentric must be notified as soon as possible and team details must be updated. If two teams do not have sufficient members and decide to join together, this will be strictly considered as one team canceling their entry. In the event of an "act of god" (fires, floods etc) organisers will attempt to re-route the course or find alternate short courses. Organisers reserve the right to cancel the event if no suitable alternate course is possible and no refunds or transfers will be made. Due to the scale of the event and travel/commitment involved by competitors it is not possible to re-schedule.

Contact

Geocentric Privacy Statement

Geocentric Pty Ltd is the sole owner of the information collected on this site and we are committed to protecting user privacy. We will not sell, share, distribute or rent your personal information to others, unless you specifically give us your consent.

Personal information collected by Geocentric Pty Ltd is for the primary purpose of event organisation. If you have given us permission to do so, we may use your details to inform you of news updates, promotional offers and announcements in relation to Geocentric Pty Ltd’s events and their sponsors. Your contact details will not be used for any other purpose.